Raw records to structured data
Capture, classify and validate scans, images, free text and handwritten notes before moving them into searchable systems.
← All services
SERVICES / Migration & Modernisation
Move the system. Keep what the records know.
Move legacy systems, spreadsheets and paper records onto usable platforms while preserving their history.
RECOGNISE THE PROBLEM
You may need this when...
- A paper archive is blocking the move to a new platform.
- Legacy identifiers do not match across departments.
- The old spreadsheet contains rules nobody has documented.
- A migration must preserve the history behind the current record.
- An outdated system cannot be integrated with newer tools, whether that is banking, a CRM or AI.
WHAT THE WORK CAN INCLUDE
A scope shaped around the decision.
Legacy to shared platforms
Migrate spreadsheets and older applications with consistent identifiers and explicit reconciliation.
Continuity through the move
Map dependencies, test representative records and agree the cutover and recovery approach before switching systems.
BEFORE THE BUILD
Start with the Walk.
We inspect the records that do not fit the template. We ask what history must survive, how duplicates are resolved and what the old process knows that the new schema does not.
See the FloData MethodFOR THE TECHNICAL EVALUATOR
Under the hood
- 01Archive or legacy system
- 02Mapped and reconciled records
- 03New platform
- 04History available at the point of work
- Source-to-target mappings, reconciliation checks and migration logs make discrepancies visible.
- We design the cutover around operational dependencies.
Illustrative approach. We select the stack after the diagnostic.
RELEVANT WORK
View related workSee the approach in practice.
CASE/01
A usable system from generations of plot records
Scanned property files became a linked register, with every ownership change traced to its source and every plot on the map.
Under the hoodHide the stack
OCR and document classification · Two-pass AI extraction with validation · Chain-of-title register · Web map with plot polygons · Maker, checker and approver workflows
CASE/04
One identity for every machine, across plants of every age
A simple asset-control layer gave mixed-generation plants one way to find, verify and service their machinery, without waiting on the ERP.
Under the hoodHide the stack
Asset app with QR generation and label printing · Mobile stocktake app · Parent and child asset structure · Google Sheets review workflow · ERP and fixed asset register integration